An invoicing need turned into the complete digital transformation of a school.
Instituto Villa Educare — a private school based in León, Guanajuato — came to us with a concrete problem: electronic invoicing had become a bottleneck. What we built to solve it ended up being a custom education CRM that today centralizes grades, schedules, teachers, notices and administration — all in a single system.
Instituto Villa Educare: el contexto
The institution relied on CONTPAQi and a third-party accounting firm system that created friction, delays and unnecessary administrative load when issuing CFDI invoices. Grades, schedules and teacher assignments lived in scattered spreadsheets — no centralization, no traceability, no scalability. The school had no clear strategy for digital marketing, Google or social media to attract and communicate with parents.
When an institution starts digitizing its processes properly, more areas that can be improved always appear. Invoicing was the door — the CRM was the transformation.
Evolution of the Instituto Villa Educare project
What changed with Teotech
A system that covers the full cycle
Diagnosis and CRM design
Analysis of the invoicing process and the dependency on external systems. Identifying the point of highest administrative friction. System architecture built from scratch, designed specifically for the real workflows of Instituto Villa Educare — not a generic software adapted to fit, but a platform built around their actual processes.
CFDI invoicing and academic modules
Electronic invoicing implemented inside our own CRM — eliminating the dependency on CONTPAQi. Grades, schedules, teacher and student assignments, and institutional notices integrated into the platform. Critical processes that used to live in scattered spreadsheets are now centralized in a professional, scalable platform.
Digital marketing and social media
Strategy and management of Google, Meta Ads and social media to strengthen the school's external presence. Parents looking for a school find an institution with a professional digital presence. Those already part of the school experience faster, more orderly and more modern processes.
Ongoing operation and evolution
The CRM remains in active development — new modules are added as the institution identifies more digitization opportunities. The system already operates with key features and continues to evolve with new modules as the institution grows.
What was built
Instituto Villa Educare came to us with a clear objective: solve the bottleneck in their electronic invoicing process. The outcome was much more than that. Once the CRM was designed to handle invoicing, it became clear that many more processes inside the school could be properly digitized. Grades that lived in Excel. Schedules circulated in informal formats. Teacher and group assignments without a central platform. Institutional notices without a structured channel. Each one of those processes found its place inside the same system. Today, Villa Educare has a platform that is the operational core of the institution. And on the outside, an active digital marketing strategy on Google, Meta Ads and social media that complements what the system solves internally.
- Custom education CRM in its final phase — designed 100% for Villa Educare
- CFDI electronic invoicing solved inside our own system
- Grades module integrated — removing the dependency on Excel
- Schedules and teacher assignments centralized in the platform
- Institutional notices with a structured channel inside the CRM
- Active digital marketing — Google, Meta Ads and social media managed
- System in continuous evolution with new modules in development
